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Running Activities

On Campus and HUBS room capacities are still TBC, no room bookings can be made. In the first instance PLAN TO RUN YOUR ACTIVITIES ONLINE.

If you feel that you would like to explore the possibility of holding a face to face event, the Union will be following the latest Government guidance which states:

- People should continue to socially distance from those they do not live with wherever possible. Social interactions should be limited to a group of no more than two households indoors or up to 6 people from different households if outdoors.

- Ensure that you have appropriate PPE such as face masks available or suggest that participants bring their own.

- Ensure that where necessary each participant uses their own equipment and if equipment must be shared, conduct a thorough clean.

AN ANNUAL RISK ASSESSMENT MUST BE COMPLETED BEFORE CARRYING OUT ANY ACTIVITIES WITH YOUR MEMBERS - Email this to activitiesadmin@shu.ac.uk

Complete an additional Covid-19 risk assessment for each event/ activity you hold. Template found here. – This risk assessment should be emailed to activitiesadmin@shu.ac.uk within at least 2 weeks of the event date. A decision will be emailed to you within 2 working days.

If your event is able to proceed, the following guidelines need to be adhered to:

- Ensure you track which of your members attend events or activities so that in the event of a participant contracting COVID19, you can inform those who many have been in contact with them. Template found here.

- In the unfortunate event that a member contracts Covid-19, this must be reported to activitiesadmin@shu.ac.uk within 24 hours of the Society receiving notification.

- If equipment is required, this shall be decided upon a case by case basis.

IF ANY OF THESE GUIDELINES ARE NOT ADHERED TO, THE UNION HOLD NO RESPONSIBILITY FOR THE EVENT/ACTIVITY IN QUESTION.

If your Society operates its activities through the use of an external organisation/setting, please follow the following guidelines:

- Ask for a copy of the organisations/settings current risk assessment and email it to activitiesadmin@shu.ac.uk. If this is not possible:

- Complete an additional Covid-19 risk assessment for each event/ activity you hold. Template found here - This risk assessment should be emailed to activitiesadmin@shu.ac.uk

- Adhere to the organisations/setting and Government guidelines.

- Ensure you track which of your members attend activities so that in the event of a participant contracting COVID19, you can inform those who many have been in contact with them. Template found here.

- In the unfortunate event that a member contracts Covid-19, this must be reported to activitiesadmin@shu.ac.uk within 24 hours of the Society receiving notification.

IF ANY OF THESE GUIDELINES ARE NOT ADHERED TO, THE UNION HOLD NO RESPONSIBILITY FOR THE EVENT/ACTIVITY IN QUESTION.

AS GOVERNMENT AND UNIVERSITY GUIDELINES CHANGE INFORMATION WILL BE RELEASED AS THIS BECOMES AVAILABLE.